Job Posting: Citation Clerk 215

California Highway Patrol

JC-327372
-
Citation Clerk 215
OFFICE ASSISTANT (TYPING)

$2,880.00 - $3,912.00 per Month

Final Filing Date: 9/18/2022

Job Description and Duties

Enter and process CHP 215 forms, which includes proofreading for errors, separating tickets and distributing ticket copies to the court or district attorney, entering citation data, and reconciling the Daily Transaction Report. Initiate, process and submit the CHP 411, Notice of Correction and Proof of Service forms to make corrections to citation information. Maintain the CHP 215 log issued to the Area; compile file copies of the CHP 215 forms into books of 25, sign off on the 215A forms, reconcile the citation books, and file. Enter the CHP 215 forms into Statewide Automated Citation System (SACS) following procedures outlined in the HPM. Process and document citation data into the SACS for each citation. Assist the public with questions concerning lost citations and provide them, when possible, with certified copies of the citation. Assist the courts with questions concerning any citation, whether it is a paper citation or an automated citation. Sort and file all paper citations, along with Notice of Corrections. Record assignment of CHP 215A, Notice to Appear in the the Citation log book. File completed books in archives as required by retention guidelines. Process all citations returned by the Post Office. Process voided citations through the area Commander following established procedures. obtain CHP 202 and CHP 216, Arrest and Investigation Report, from court officers for data entry into SACS. Purge expired 215's and corresponding files per the retention period. Respond to telephone inquiries pertinent to assigned duties. Process court complaints for citations being issued out of an accident and forward necessary documents and reports to the Court Officer for filing with the District Attorney's office. Prepare and mail certificate of mailing letters on complaints to be filed.

Assist customers with citation information, answer incoming telephone calls, assist at the front counter as needed. To include but not limited to answering general questions and providing report status. perform sales of traffic reports, arrest logs, photographs, and publications. Ensure items sold are only released to a proper party of interest as outlined in HPM 11.1 , Chapter 4 and GO 110.2.

File and maintain Notice of Collection/Proof of Service; CHP 411, Notice to Defendant/Proof of Service; CHP 239, and destroy once they meet retention period. Attach CHP 411 or CHP 239 copy to citation, send a copy to court and mail a copy to defendant.

Monitor inventory of the CHP 215s and place request to Office Technician to order for quarterly from Supply Services. Inventory and refill the locked cabinet of CHP 215s for use by Area personnel.

You will find additional information about the job in the Duty Statement.

Working Conditions

This position is a full-time position. Must work in the office located in Culver City, Los Angeles County, Monday through Friday, 8am - 5pm daily except weekends and state holidays.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-327372
Position #(s):
388-565-1379-023
Working Title:
Citation Clerk 215
Classification:
OFFICE ASSISTANT (TYPING)
$2,880.00 - $3,606.00 A
$3,123.00 - $3,912.00 B
# of Positions:
1
Work Location:
Los Angeles County
Job Type:
Permanent, Full Time

Department Information

California Highway Patrol
West Los Angeles Area
6300 Bristol Parkway
Culver City, CA 90230
Department Website: https://www.chp.ca.gov

Special Requirements

  • The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
  • The position(s) require(s) a Background Investigation be cleared prior to being hired.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 9/18/2022

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California Highway Patrol
Attn: Esther Prichard
097/Classification & Hiring
P.O. Box 942898
Sacramento, CA 94298-0001

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California Highway Patrol
Classification and Hiring
601 North 7th Street
Sacramento, CA 95811
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Criminal Record Supplemental Questionnaire
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Well organized with attention to detail; ability to multi-task and follow written and oral instructions; strong interpersonal and communication skills; ability to work independently as well as in a team environment; excellent attendance and computer skills

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Department Website: https://www.chp.ca.gov
Human Resources Contact:
Esther Prichard
(916) 843-3820
Hiring Unit Contact:
Tara Lewis
(310) 642-3939

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Office of Equal Employment Opportunity
(916) 843-3190
oeeo@chp.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire with their application.  Hard copy applications must also include the classification title, job control number JC-327372 and/or position number 388-565-1379-023 on the application package.  

 

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be excluded or removed from these documents includes, but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Other

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.