Job Posting: Fiscal Services Coordinator JO#5737

Judicial Council of California

JC-334796
-
Fiscal Services Coordinator JO#5737
Fiscal Services Coordinator

$5,429.00 - $7,600.00 per Month

Final Filing Date: 10/24/2022

Job Description and Duties

RESPONSIBILITIES

Develop and issue purchase orders for goods and services.

  • Review assigned requisitions to ensure they include accurate information and required attachments. Communicate with requisition processor to correct any inaccuracies.

  • Create purchase order from requisition.

    Research and procure various goods for the JCC such as office supplies and equipment, minor computer supplies, telephones, ergonomic equipment, subscriptions to minor services, and all other goods as requested by staff.

  • Receive, analyze, and negotiate all formal quotes and communicate with vendors concerning any questions on the request for bids/quotes.

  • Review and verify procurement requests from JCC customers and confirm specifications and cost/budget codes. Ensure all activities comply with the Judicial Branch Contract Manual (JBCM).

  • Contact potential vendors to encourage them to respond to our formal requests for bids and answer any questions regarding solicitations.

    Comply with procurement policies and procedures and provide for general administration, including maintaining accurate data and files.

  • Conduct procurements in compliance with the JCC’s procurement practices, policies, and procedures, including the JBCM and JCC’s Local Contracting Manual.

  • Maintain accurate and current data in FI$Cal.

    Support the JCC’s property reutilization program.

  • Gather inventory lists of surplus or junk property/assets and file a form STD 152 with DGS for direction of disposal.

  • Coordinate disposal of property. Determine the most cost-effective method of disposal based on DGS’ recommended action. Items will typically either go to DGS Sacramento or to an E-waste facility/dump.

    Authorized use of California State credit card (P-Card) to procure certain goods and services on behalf of the JCC.

  • Process requests to order goods and services using the State credit card (P-Card).

  • Reconcile monthly statements in FI$Cal.

    Provide purchasing support for special furniture projects.

Working Conditions

The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station in downtown San Francisco. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.

 

The successful candidate will be expected to work in the San Francisco or Sacramento office. However, hybrid schedules may be available from a California residence during the duration of the agency’s Hybrid Work Pilot Program through 2022.

Minimum Requirements

This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

Additional Documents

Position Details

Job Code #:
JC-334796
Position #(s):
156-100-3274-XXX
Working Title:
Fiscal Services Coordinator JO#5737
Classification:
Fiscal Services Coordinator
$5,429.00 - $7,600.00
# of Positions:
1
Work Location:
San Francisco County
Job Type:
Permanent, Full Time

Department Information

OVERVIEW

The Judicial Council of California supports California’s court system, the largest in the nation, serving a population of more than 39.5 million people— about 12 percent of the total U.S. population. Our mission includes a commitment to providing fair and equal access to justice for all Californians.

The Judicial Council of California is accepting applications for the position of a Fiscal Services Coordinator in the Procurement - Purchasing unit for the Branch Accounting and Procurement (BAP) office.

The Fiscal Services Coordinator serves as an official Judicial Branch procurement representative in the formal procurement and solicitation of goods and services under the supervision of the Fiscal Support Services Supervisor, who assigns, reviews, and approves the workload of this position. Specifically, the Fiscal Services Coordinator is responsible for purchasing a variety of goods and services including office supplies and equipment, minor computer supplies, telephones, ergonomic equipment, subscriptions for minor services, and special furniture purchasing projects. This incumbent will authorize use of a California State procurement credit card (P-Card) to procure certain goods and services for the JCC. This position will be supporting the JCC’s property reutilization program and ensuring compliance with the JCC’s procurement practices, policies, and procedures including the Judicial Branch Contracting Manual and JCC’s Local Contracting Manual. The Fiscal Services Coordinator is also responsible for general administrative duties, including maintaining current and accurate procurement information in the Financial Information System for California (FI$Cal) and maintaining files in accordance with the General Procurement Document Control Guidelines.

Department Website: http://www.courts.ca.gov/careers

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 10/24/2022

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Completed Examination/Employment Application (STD 678) and applicable or required documents must be submitted to apply for this Job Posting. A completed copy of the Application Package listing must be included, when submitting your application in hard copy.

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Judicial Council of California
Attn: Sandra Grace
455 Golden Gate Avenue
San Francisco, CA 94102-3688

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Judicial Council of California
Sandra Grace
455 Golden Gate Avenue
San Francisco, CA 94102-3688
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE

Three (3) years of accounting experience, including some experience in area of assignment (such as

procurement, accounting operations and bookkeeping duties for accounts payable, and general

ledger).

 

OR

 

Associate’s degree, preferably in accounting or business-related field, and one (1) year of accounting

experience, including some experience in area of assignment (such as procurement, accounting

operations and bookkeeping duties for accounts payable, and general ledger). Additional directly

related experience and/or education may be substituted on a year-for-year basis.

 

OR

 

One year as a Fiscal Services Specialist with the Judicial Council of California or one year of

experience performing the duties of a class comparable in the level of responsibility to that of a

Fiscal Services Specialist in a California Superior Court or California state-level government entity.

 

Desirable Qualifications:

 

  • Two years of purchasing or procurement experience; and

  • One or more years of experience working with FI$Cal, the State of California’s financial system.

 

OTHER

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

Benefits

HOW TO APPLY

To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on October 23, 2022. This position requires the submission of our official application, a resume and a response to the supplemental questions.

To complete an online application, go to job opening #5737 at https://www.courts.ca.gov/careers.htm

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation.  Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.

PAYMENT & BENEFITS

$5,429 - $7,600 per month

(Starting salary will be $5,429 per month)

 

Some highlights of our benefits package include:

  • Health/Dental/Vision benefits program

  • 13 paid holidays per calendar year

  • Choice of Annual Leave or Sick/Vacation Leave

  • 1 personal holiday per year

  • Up to $130 per month reimbursement for qualifying commuting costs

  • CalPERS Retirement Plan

  • 401(k) and 457 deferred compensation plans

  • Employee Assistance Program

  • Basic Life and AD&D Insurance

  • FlexElect Program

  • Pretax Parking



Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: http://www.courts.ca.gov/careers
Human Resources Contact:
Cassandra Ramirez
(415) 865-4372
Cassandra.Ramirez@jud.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Sandra Grace
(415) 865-4372
Sandra.Grace@jud.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Supplemental Questions

The Judicial Council of California Is an Equal Opportunity Employer.

 


Supplemental Questions

Fiscal Services Coordinator (JO#5737)

 

To better assess the qualifications of each applicant, please provide a response to the following questions. Your answers should not exceed a total of three pages.

 

 

  1. Please explain why you are interested in this position.

  2. Do you have any other employment by the State of California that is not already provided on your application? If yes, please list the specific departments or agencies for which you worked. If you have no prior state service, please state “none.”

 

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.