Job Posting: Administrative Coordinator JO#5884

Judicial Council of California

JC-362627
-
Administrative Coordinator JO#5884
ADMINISTRATIVE COORDINATOR

$5,429.00 - $7,600.00 per Month

Final Filing Date: 4/9/2023

Job Description and Duties

RESPONSIBILITIES

  • Provide direct support for a Judicial Council advisory body, the Sargent Shriver Civil Counsel Implementation Committee, as well as for the Violence Against Women Education Subcommittee of the Family and Juvenile Law Advisory Committee.
  • Advisory Committee duties include administering meetings and communications to the committee, finalizing and providing materials, and providing direct assistance to the chairs and other committee members.  
  • Develop and administer meeting calendars, prepare outlook invitations, and handle meeting logistics.
  • Update, assemble, and distribute committee meeting materials and e-binder materials.
  • Support Judicial Council Advisory Committees including Providing Access and Fairness, Sargent Shriver, and Family and Juvenile Law by administering the Judicial Council report process for Advisory Committee reports.
  • This involves finalizing and monitoring Judicial Council report drafts and approvals. These projects and Advisory Committee oversight roles are mandated by the Legislature, and high profile.
  • Prepare advisory committee reports related to grant allocations.
  • Conduct and monitor complex process of posting reports and obtaining revisions or approvals from advisory committees.
  • Provide financial, budget monitoring and project management functions for six programs providing grants and funding to the superior courts: the Violence Against Women Education Project, the Sargent Shriver Civil Counsel Pilot Program, Self-Help Center grants, Model Self-Help Pilot Project, Family Law Information Centers, and Access to Visitation grants.  
  • Draft and maintain templates for Interbranch Agreements and Non-Competitive Bid justifications; prepare and submit procurement requests.
  • Monitor budgets, review project deliverables and invoices and support the grants’ senior analyst and manager to ensure contract requirements have been met prior to processing.
  • Coordinate meetings, materials and communications for self-help center staff, including representatives from all courts and involving weekly meetings and multiple communications and interactions with court staff.
  • Provide administrative support for SHORE projects including monitoring and updating SHORE project portfolio, including Service Now, and tracking key administrative and Judicial Council deadlines and deliverables

 

Other Duties and Responsibilities:

  • Attend PAF meetings;
  • Attend other meetings;
  • Attend trainings;
  • Attend and present at conferences related to job duties.

Working Conditions

The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station in downtown San Francisco. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.

Minimum Requirements

This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

Additional Documents

Position Details

Job Code #:
JC-362627
Position #(s):
156-100-3010-XXX
Working Title:
Administrative Coordinator JO#5884
Classification:
ADMINISTRATIVE COORDINATOR
$5,429.00 - $7,600.00
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time

Department Information

OVERVIEW


To complete an online application, go to job opening #5884 at https://www.courts.ca.gov/careers.htm

The Judicial Council of California is accepting applications for the position of Administrative Coordinator for the Center for Families, Children and the Courts.

 

This Administrative Coordinator position is needed to perform logistics and coordination activities for multiple complex projects in support of the Judicial Council’s Self-Help Outreach, Research and Education (SHORE) Unit. These duties include direct support for a Judicial Council advisory body, the Sargent Shriver Civil Counsel Implementation Committee (Shriver) as well as the Violence Against Women Education Subcommittee of the Family and Juvenile Law Advisory Committee. Advisory Committee duties include administering meetings and communications to the committee, finalizing and providing materials, and providing direct assistance to the chair and other Subcommittee members.

 

The Administrative Coordinator is also responsible for administering the Judicial Council report process for Advisory Committee reports. This involves finalizing and monitoring Judicial Council report drafts and approvals. This position involves multiple communications and interactions with court leadership including court executive officers and presiding court judges. The incumbent is responsible for a range of financial, budget monitoring and project management functions for seven programs providing grants and funding to the superior courts: the Sargent Shriver Civil Counsel Pilot Program, Self-Help Center grants, Model Self-Help Pilot Project, Family Law Information Centers, Access to Visitation grants, Violence Against Women Education Project and JusticeCorps.

 

The Administrative Coordinator will provide general administrative support for each of those projects including proofing materials to ensure accuracy and completeness of information and monitoring contract deliverables. The position also supports the Violence Against Women Education Project, Self-Help project and Access to Visitation project in coordinating its educational events. This includes over seven two full day training sessions each year. The incumbent interfaces on a daily basis with Judicial Council members, judges, court personnel, and non-court professionals and works primarily under direct supervision.

Department Website: http://www.courts.ca.gov/careers

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 4/9/2023

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Completed Examination/Employment Application (STD 678) and applicable or required documents must be submitted to apply for this Job Posting. A completed copy of the Application Package listing must be included, when submitting your application in hard copy.

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Judicial Council of California
Attn: Sandra Grace
455 Golden Gate Avenue
San Francisco, CA 94102-3688

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

MINIMUM QUALIFICATIONS

Three (3) years of administrative support experience including some experience in area(s) of

assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper

management, etc.).

 

OR

 

Associate’s degree, preferably in area(s) of assignment, and one (1) year of administrative support

experience including some experience in area(s) of assignment (such as accounting, writing/editing,

database/spreadsheets, direct support to upper management, etc.). Additional directly related

experience and/or education may be substituted on a year-for-year basis.

 

OR

 

One year as an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist with the

Judicial Council of California or one year of experience performing the duties of a class comparable

in the level of responsibility to that of an Administrative Specialist, Facilities Specialist, or Fiscal

Services Specialist in a California Superior Court or California state-level government entity.

 

OTHER

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

Benefits

HOW TO APPLY

To complete an online application, go to job opening #5884 at https://www.courts.ca.gov/careers.htm

To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on Sunday, April 9, 2023. This position requires the submission of our official application, a resume and a response to the supplemental questions.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation.  Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.

PAYMENT & BENEFITS*

$5,429 - $7,600 per month

(Starting salary will be $5,429 per month)

 

Some highlights of our benefits package include:

  • Health/Dental/Vision benefits program
  • 14 paid holidays per calendar year
  • Choice of Annual Leave or Sick/Vacation Leave
  • 1 personal holiday per year
  • Up to $130 per month reimbursement for qualifying commuting costs
  • CalPERS Retirement Plan
  • 401(k) and 457 deferred compensation plans
  • Employee Assistance Program
  • Basic Life and AD&D Insurance
  • FlexElect Program
  • Pretax Parking
  • Long Term Disability Program (employee paid/optional)
  • Group Legal Plan (employee paid/optional)

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: http://www.courts.ca.gov/careers
Human Resources Contact:
Cassandra Ramirez
(415) 865-4372
Cassandra.Ramirez@jud.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Sandra Grace
(415) 865-8944
Sandra.Grace@jud.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.