Job Posting: Maintenance Personnel Liaison

Department of Transportation

JC-415071
-
Maintenance Personnel Liaison
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

$5,684.00 - $7,114.00 per Month

Final Filing Date: 4/18/2024

Job Description and Duties

Under direction of the Office of Personnel & Field Support (OPFS) Chief, a Staff Services Manager I, the incumbent will serve as a Personnel Liaison for the Division of Maintenance (Division).  As a Personnel Liaison, the incumbent will provide outstanding customer service, guidance, direction, and support to Division staff and management on personnel related actions - which involve confidential, sensitive, or personal information. The incumbent will support Division supervisors and managers with advertising and filling vacant positions and temporary assignments in accordance with the Division of Human Resources' policy and procedural requirements. The incumbent will develop, lead, and/or conduct special projects.

Personnel duties include, but are not limited to: preparing, submitting, and tracking Position Action Request Form (PARF)/Appointment Request Form (ARF) packages to fill vacant positions; preparing, submitting, and tracking Temporary Assignments (i.e., Out of Class Assignments, Rotations) to temporarily fill vacant duties;  performing Division Position Management; tracking of positions and vacancies, reviewing Position Tracking Automated System (PTAS) reports for accuracy, creating, monitoring and/or revising of organizational charts; performing Position Management projects involving the statewide Maintenance Program; meeting deadlines; consulting with supervisors and managers, customers, and Division of Human Resources (DHR) utilizing effective communication (both written and verbal) as related to programs, positions, or employee requests; developing classification change and position upgrade/establishment justification documentation; providing duty statement support (e.g., create, review, edit, revise); Blanket position moves; monitoring and reviewing Electronic Certification Online System (ECOS) position advertisement bulletins, sometimes with Division supervisors and managers; monitoring, managing, and maintaining a shared personnel email account, daily logs, and files in a team environment, and supporting the Division's Personnel related matters, at the Headquarters level.

Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst Exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. The Associate Governmental Program Analyst Exam is located here: CalCareers

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

PARF# 56-4-256 / JC-415071 

You will find additional information about the job in the Duty Statement.

Working Conditions

Position located in Sacramento, Sacramento County.

The incumbent will be required to sit for long periods of time using a telephone, computer, keyboard, mouse, and monitor. The incumbent typically uses a computer, Video Teleconference (VTC), face-to-face communication or telephone to conduct customer support communication activities. The incumbent may be required to handle or carry office materials in boxes typically weighting 8-10 pounds. The incumbent must be able to work within tight time frames, short-term deadlines, and changing priorities.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-415071
Position #(s):
913-660-5393-918
Working Title:
Maintenance Personnel Liaison
Classification:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
$5,684.00 - $7,114.00 A
# of Positions:
Multiple
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time

Department Information

Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment

Caltrans Vision: A brighter future for all through a world-class transportation network

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity. 

Department Website: www.dot.ca.gov 

Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf

Director’s EEO Policy: https://dot.ca.gov/programs/equal-employment-opportunity

Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity

Special Requirements

  • Possession of a valid driver’s license is required when operating a State owned or leased vehicle.

  • Statement of Qualifications (SOQ) is required. Failure to submit a Statement of Qualifications will disqualify candidates from the hiring process.

A statement of qualifications is required. Non-submittal of a statement of qualifications may result in disqualification!

Your statement of qualifications must include, and will be evaluated upon, five enumerated sections (in the order presented below), each describing your experience in the following five matters:

(1) Working adaptability in an environment with competing priorities

(2) Providing customer service to Supervisors, Managers & Executives

(3) Working in a team environment

(4) Working in Microsoft Excel

(5) Effectively communicating

Your statement of qualifications must be typed in Arial or Century Gothic font, in no less than 12-point font size, and must include “Statement of Qualifications” in the header.   

Please keep your statement of qualifications as concise as possible. Your statement of qualifications must not exceed two pages in length.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment.  If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification.  Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment.  Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.  Here is a list of evaluation agencies: https://www.naces.org/members. Please redact birthdates and social security numbers.  

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 4/18/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Transportation
Attn: Caltrans DHR Contact
Certification Services MS-90
P O Box 168036
Sacramento, CA 95816-8036

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Transportation
Caltrans DHR Contact
Classification and Hiring Unit - ECOS
1727 30th Street, MS 90
Sacramento, CA 95816
Closed on weekends and State holidays.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Statement of Qualifications -

    Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

Click HERE  to view the Benefits Summary for Civil Service Employees in the State of California.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact:
Ruby Leung
(279) 234-2520
ruby.leung@dot.ca.gov
Hiring Unit Contact:
Derrick Santens
(916) 639-6111
Derrick.Santens@dot.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Caltrans EEO Office
(844) 368-3367
Ask.eeo@dot.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Important Application Instructions:

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-415071), PARF# 56-4-256 and title of the position (Associate Governmental Program Analyst) must be included on the STD. 678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

 

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

 

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Survey:

Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.

https://forms.office.com/g/RyK102ty4G

 

https://youtu.be/oC9wIp8QalI

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.