Job Posting: Event Manager

CA Science Center

JC-464335
-
Event Manager
CHIEF, EXPOSITION EVENTS

$7,280.00 - $9,046.00 per Month

Final Filing Date: Until Filled

Job Description and Duties

Exposition Park is seeking a Chief, Exposition Events (Event Services Manager) to oversee the dynamic operations and special projects of the Special Events team within the Office of Exposition Park Management (OEPM).

Reporting to the General Manager, the Event Services Manager will play a pivotal role in ensuring the success of Exposition Park's event spaces and services. This position is ideal for someone who thrives in a fast-paced environment and is skilled in team leadership, business development, and operational excellence.

Key Responsibilities:
Leadership and Supervision: Lead and provide direct management to the Special Events team, fostering a collaborative and high-performing work environment.

Business Development and Marketing: Promote and grow Exposition Park's event spaces and services by developing competitive pricing strategies, negotiating contracts, and building lasting relationships with clients.

Operational Efficiency: Implement and refine standard operating procedures and policies to optimize the efficiency of special events and ensure compliance with park policies and regulations.

Revenue Management: Track and manage revenue from special events and leasing, providing regular financial reports and projections.

What We’re Looking For:
The ideal candidate will have experience in event planning, staff management, and client relations. They should possess strong skills in logistics, scheduling, budgeting, and customer service, with the ability to navigate complex contracts and negotiate effectively. Leadership skills, analytical thinking, and the ability to thrive under pressure are essential. Proficiency with event management software and knowledge of sustainable event practices are a plus.

Why Join Us?
Exposition Park offers a unique and exciting environment, hosting a wide range of events from intimate gatherings to large-scale concerts. As the Event Services Manager, you’ll have the opportunity to make a significant impact by shaping the park’s event strategy and fostering memorable experiences for clients and visitors alike.

If you’re ready to bring your expertise and vision to Exposition Park, apply today!

Please submit you application along with a Statement of Qualifications (SOQ) detailing your experience in event planning, including organizing and executing events of various sizes, from small gatherings to large concerts. Highlight your expertise in logistics, scheduling, and staff management, including supervising and leading teams to ensure successful event execution. Describe your experience with client relations, such as negotiating contracts, preparing event cost estimates, and addressing client feedback. Additionally, provide examples of your ability to develop and implement policies and procedures to improve operational efficiency, manage budgets and expenditures, and track revenue from events. Include any knowledge, skills, and abilities you possess that align with the desirable qualifications listed in this advertisement.

Applications will be reviewed on a rolling basis beginning January 31, 2024 and every Friday thereafter until filled.

You will find additional information about the job in the Duty Statement.

Working Conditions

PLEASE REFER TO DUTY STATEMENT IN THE WORK ENVIRONMENT SECTION.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-464335
Position #(s):
314-601-4408-001
Working Title:
Event Manager
Classification:
CHIEF, EXPOSITION EVENTS
$7,280.00 - $9,046.00
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
1
Work Location:
Los Angeles County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Work Shift:
9am - 5:30pm/Hrs May Vary
Work Week:
Mon - Fri (Weekend Events)

Department Information

The Office of Exposition Park Management (OEPM) is a state department within the California Natural Resources Agency, under the direction of a General Manager, appointed by the Governor. Exposition Park is a 160-acre state property in the heart of Los Angeles, south of downtown. The Park serves millions of visitors annually and is home to a collection of world-class museums, educational and sport facilities, and entertainment venues and open space publicly accessible to over half a million individuals who live within a three-mile radius, and to the millions of residents in the greater Los Angeles area.

The Office of Exposition Park Management's (OEPM) Mission is to provide long-term executive leadership in the development and implementation of park usage policy and day-to-day management, operation, and promotion of Exposition Park for its tenants and the public. In addition to their park-wide supervisory and administrative role, OEPM is supported by three branches: Department of Public Safety; Business and Public Affairs; and Administration and Operations, including fiscal operations.

For more information, visit: expositionpark.ca.gov

Special Requirements

The selected candidate will be required to submit to pre-employment hiring clearances which include the following: Department of Justice Livescan fingerprint and medical testing for tuberculosis, within three business days of receipt of a conditional offer of employment.

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Temporary Appointments may be considered if conditions warrant. Temporary Appointments may be made to anyone regardless of eligibility. Temporary Appointments may not exceed 9 months and will require eligibility to be obtained through an examination process in order to transition to a permanent appointment.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

CA Science Center
N/A
Attn: State Human Resources
700 Exposition Park Drive
Los Angeles, CA 90037

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

CA Science Center
N/A
State Human Resources
700 Exposition Park Drive
Los Angeles, CA 90037
Loading Dock mail attendant in sealed envelope labeled: CONFIDENTIAL/STATE HR
08:00 AM - 03:30 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Degree and/or School Transcripts
  • Statement of Qualifications - The Statement of Qualifications (SOQ) is a screening tool and will be scored based on the applicants ability to follow instructions and writing ability.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
• Knowledge of Industry Practices: Deep understanding of the physical, organizational, and personnel requirements for coordinating major entertainment or commercial events, including planning, coordination, and project management methods.
• Familiarity with Policies and Regulations: Ability to interpret and apply relevant policies, regulations, and laws effectively in the context of event planning and execution.
• Relationship Management: Proven ability to establish and maintain strong relationships with employees, tenants, clients, vendors, and the public.
• Analytical and Problem-Solving Skills: Strong ability to assess situations, identify potential problems, and develop practical solutions.
• Crisis and Risk Management: Expertise in identifying risks, developing contingency plans, and resolving emergency situations promptly and effectively.
• Customer Service Excellence: Commitment to delivering exceptional customer experiences, resolving conflicts, and maintaining client satisfaction.
• Budget and Financial Management: Proficiency in preparing, managing, and monitoring budgets, including forecasting revenue and controlling expenditures.
• Contract Negotiation Skills: Experience negotiating complex agreements with clients, vendors, and contractors to secure favorable terms and conditions.
• Public Speaking and Communication: Excellent public speaking skills, with the ability to present ideas and information effectively in both oral and written formats.
• Leadership and Team Building: Demonstrated ability to inspire, manage, and train diverse teams, fostering a collaborative and productive work environment.
• Technology Proficiency: Proficient in using event management software, scheduling tools, and productivity platforms to streamline operations.
• Sustainability Practices: Knowledge of environmentally sustainable practices and their integration into event planning and execution.
• Strategic and Long-Term Planning: Ability to develop long-term strategies for event programming, marketing, and client retention to achieve organizational goals.
• Work Under Pressure: Ability to perform effectively under pressure and meet tight deadlines without compromising quality.
• Interpersonal Skills: Skilled in using tact and good judgment when collaborating with customers, co-workers, management, and representatives from other government agencies.
• Attention to Detail: Exceptional organizational skills with the ability to manage multiple projects simultaneously and accurately.
• Experience in Dynamic Environments: Proven ability to thrive in fast-paced and dynamic settings, adapting to changing circumstances while maintaining effectiveness.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:
Maria Hernandez
(213) 744-7533
HR@californiasciencecenter.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Julia Lugo
(213) 744-7477
jlugo@californiasciencecenter.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

ELIGIBILITY AND ADDITIONAL INFORMATION

To be considered for the job vacancy you MUST satisfy one of the following requirements:

Transfer Eligibility – Must have current employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above).

Reinstatement Eligibility – Previously obtained permanent employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above).

Examination Information: At this time there is not an active examination for this classification listed on CalCareers. The department will be administering an examination at a later date. Candidates who meet the minimum qualifications but who do not have one of the types of eligibility listed above are encouraged to apply for the position and may be hired as a TAU.

What Is A TAU? Temporary Authorization Utilization (TAU): Appointments in a temporary, full-time position that are not hired from a civil service employment list.

When no eligible list exists for the classification of the vacant position, at the time when an employee is needed, this type of TAU appointment is utilized.

Applicants must meet the minimum qualifications for the class. Employees hired in lieu of a permanent are permitted to work up to nine (9) months pending the completion of a new examination for the class.

A TAU in lieu of permanent appointment triggers an examination. The hiring department will host an examination within 2-3 months of the expiration of the appointment. Therefore, the employee should be made aware of this and is encouraged to compete in the examination. The employee must successfully compete in the examination and be reachable in order to continue employment beyond the 9-month limit.

TAU employees are not permanent and do not serve a probationary period.

Statement of Qualifications

SOQ Instructions:
  1. SOQ should be 2 pages maximum
  2. Single-spaced
  3. 12pt font with 1-inch margins
  4. Narrative writing style (bullets or resume style SOQ's WILL NOT be accepted).
  5. Include the JC number and your full name in the upper left-hand corner of the document.
If a resume is submitted in lieu of an SOQ, or the SOQ is not submitted with the application, the candidate will be eliminated from the recruitment process.

Note that skills should be clearly identified on both the application and SOQ as they will be scored separately

SOQ Narrative:
Please submit a Statement of Qualifications (SOQ) detailing your experience in event planning, including organizing and executing events of various sizes, from small gatherings to large concerts. Highlight your expertise in logistics, scheduling, and staff management, including supervising and leading teams to ensure successful event execution. Describe your experience with client relations, such as negotiating contracts, preparing event cost estimates, and addressing client feedback. Additionally, provide examples of your ability to develop and implement policies and procedures to improve operational efficiency, manage budgets and expenditures, and track revenue from events. Include any knowledge, skills, and abilities you possess that align with the desirable qualifications listed in this advertisement.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.