Job Posting: CORRECTIONAL CASE RECORDS SUPERVISOR

Valley State Prison

JC-507319
-
CORRECTIONAL CASE RECORDS SUPERVISOR
CORRECTIONAL CASE RECORDS SUPERVISOR

$6,311.00 - $7,817.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 2/24/2026

Job Description and Duties

Under the direct supervision of the Correctional Case Records Manager (CCRM), the Correctional Case Records Supervisor (CCRS) completes the following duties. Supervises, directs, trains, and evaluates the Correctional Case Records Analysts. Develops and reviews various procedures to ensure compliance with Department policies and regulations.  Implements and monitors work measurement and corrective action tools.  Performs the final review of various release/parole documentation using the Electronic Records Management System (ERMS) and Strategic Offenders Management System (SOMS).  Reviews documents, conducts research, and prepares documentation for complex records casework. Communicates with the courts, legal counsel, Legal Processing Unit, Case Records Administration staff, and the Office of the Attorney General when assistance is needed in reaching a decision.  Represents the Institution in court as a Subject Matter Expert pursuant to PC 969b. Responds to first level incarcerated persons (I/P) appeals, interviews I/P, and participates in Haygood Hearings.  Assists in the hiring of Records staff, conducts and participates in meetings and task forces, supervises Case Records Technicians as needed, and acts on behalf of the CCRM during absences.

 

This job posting is being used to fill two permanent, full-time Correctional Case Records Supervisor positions. Vacancies will be filled in accordance with implemented hiring restrictions.

 

Position may be eligible for a hybrid work schedule.  After successfully completing a 12-month probationary period for the Correctional Case Records Supervisor classification, a hybrid work schedule may be approved. The remote-centered work schedule will include 3 days in-office work, and 2 days per week telework. Telework eligible applicants must reside in California.

 

Recruitment and Retention Pay: The Correctional Case Records Supervisor classification is eligible for annual recruitment and retention pay, which is currently $2,400.

 

Please Note – This recruitment may be used to fill future vacancies if additional positions become available.

 

You must have taken and passed the examination for the Correctional Case Records Supervisor classification, be a current state employee with lateral transfer eligibility, or have reinstatement eligibility to apply.

 

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

 

Effective July 1, 2025, the Personal Leave Program 2025 (PLP 2025) was implemented. PLP 2025 requires that each full-time employee receive a 3 percent reduction in pay in exchange for 5 hours of PLP 2025 leave credits monthly through June 2027.  Salaries do not reflect the recent changes.

 

CDCR employees are encouraged to use their existing CDCR email address on their application.

 

Note: Main communication for this position will be through email. Please ensure you have a valid email address on your application.


You will find additional information about the job in the Duty Statement.

Working Conditions

Positions are at Valley State Prison in Chowchilla.


Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-507319
Position #(s):
919-223-1149-004
Working Title:
CORRECTIONAL CASE RECORDS SUPERVISOR
Classification:
CORRECTIONAL CASE RECORDS SUPERVISOR
$6,311.00 - $7,817.00
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
1
Work Location:
Madera County
Telework:
In Office
Job Type:
Permanent, Full Time
Work Shift:
Mandatory Overtime May be Required
Work Week:
Monday – Friday, 7:30 AM – 3:30 PM

Department Information

Vision

We enhance public safety and promote successful community reintegration through education, treatment, and active participation in rehabilitative and restorative justice programs.

 

Mission

To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.

 

The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are committed to building an inclusive and culturally diverse workplace. We are determined to attract and hire more candidates from diverse communities and empower all employees from a variety of backgrounds, perspectives, and personal experiences. We are proud to foster inclusion and drive collaborative efforts to increase representation at all levels of the Department.

 

CDCR and CCHCS strive to collaborate with the community to enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs. Incumbents establish and maintain cooperative working relationships within the department, other

governmental agencies, health care partners, and communities.

 

Facility Information

Valley State Prison is in the central San Joaquin Valley about 30 miles north of Fresno and close to Yosemite National Park.  Surrounding communities are affordable and offer excellent educational opportunities.

 

Founded in 1885, the California Department of Corrections and Rehabilitation (CDCR) is one of the nation’s largest and most diverse correctional departments in the country. We are dedicated to enhancing public safety through the safe and secure incarceration of individuals in our care, by providing effective parole supervision, and implementing rehabilitative strategies for their successful reintegration into our communities.

Department Website: http://www.cdcr.ca.gov

Special Requirements

Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

 

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you should include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

 

Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services.

 

Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter.

 

When submitting supporting documents, PDF file format is preferred.

 

CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization.  For more information about E-Verify, you may go to www.e-verify.gov.


This advertisement may be used for other vacancies that occur during the life of this recruitment.


If you are personally delivering your application, you must do so between the hours of 8:00 a.m. to 3:30 p.m. Monday – Friday, on or before the final filing date.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 2/24/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Valley State Prison
Attn: Hiring and Recruitment
21633 Avenue 24
P.O. Box 98
Chowchilla, CA 93610-0098

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Valley State Prison
Drop-Off
Personnel - Hiring and Recruitment
21633 Avenue 24
Chowchilla, CA 93610-0099
Applications can be dropped off Monday - Friday from:
08:00 AM - 03:30 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Other -

    A copy of your college transcripts/degree is required reflecting the qualifying education, only if using education to meet the Minimum Qualifications.  Please refer to the Minimum Qualifications stated in the Class Specifications for additional information on qualifying education. Applications received without required proof of education may be rejected if education is being used to meet the Minimum Qualifications.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Advanced knowledge of Correctional Case Records operations and procedures
  • Demonstrate good judgement and leadership
  • Excellent organizational and planning skills
  • Excellent written and oral communication skills
  • Ability to understand and implement departmental rules, regulations, government codes, assembly bills, and other procedures and laws
  • Ability to complete multiple tasks, changing priorities, and coordinate assignments efficiently, independently, and by established deadlines
  • Shall create and promote an equitable and inclusive workplace where diversity is celebrated and valued

Benefits

Benefit information can be found on the California Department of Human Resources (CalHR) website, www.calhr.ca.gov, and the CalPERS website, www.calpers.ca.gov.

 

Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the CalHR Salary and Benefits website at www.calhr.ca.gov/employees/pages/salary-and-benefits.aspx.

 

Information on the benefits and protections provided to public employees by the State Civil Service Act can be found on the CalHR website at https://www.calhr.ca.gov/Training/Pages/performance-management-merit-system- principles.aspx.

 

Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at https://www.calhr.ca.gov/Pages/California-State- Civil-Service-Employee-Benefits-Summary.aspx.

 

This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Department Website: http://www.cdcr.ca.gov
Human Resources Contact:
CRYSTAL CONNER
(559) 665-6100 ext: 5603
crystal.conner@cdcr.ca.gov
Hiring Unit Contact:
CRYSTAL CONNER
(559) 665-6100 ext: 5603
crystal.conner@cdcr.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Hiring and Recruitment
(559) 665-6100 ext: 5603
crystal.conner@cdcr.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

ADDITIONAL APPLICATION INFORMATION

Applications received without the following information may be considered incomplete:  "to" and "from" dates (month/day/year), hours worked per week, civil service classifications or private sector job titles, supervisor name and phone number, and duties performed. Applications with “see resume” in place of duties performed are not acceptable.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.