Job Posting: Medical Transcriber (HIMD)

Department of State Hospitals

JC-509977
-
Medical Transcriber (HIMD)
MEDICAL TRANSCRIBER

$3,689.00 - $4,623.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 3/13/2026

Job Description and Duties

The Department of State Hospitals-Napa, Health Information Management Department is accepting applications for a full-time, permanent Medical Transcriber. 

This is the entry and first journey level in the Medical Transcriber series. Under general supervision, incumbents serve in a secretarial capacity to a physician or in a clerical pool to do medical transcribing using a wide variety of technical medical terms, abbreviations, and reports of average difficulty. Transcribes average and difficult dictations accurately, involving a variety of medical terms and abbreviations, from dictated material using a personal computer (with the knowledge of Microsoft Word program). Performs a wide variety of non-medical typing assignments, including correspondence, reports, distribution of all transcribed materials, requesting faxes of conferences not typed in Health Information Management Department (HIMD), and duplication material using photocopying equipment. Assists the Senior Medical Transcriber as necessary, researching status of dictation for hospital staff, communicating with dictators when discrepancies or problems occur in dictation, and orienting clinical staff on transcription procedures. Other duties as assigned.


Applications may be screened and only the most qualified candidates will be invited for an interview. 

 

Those interested in obtaining employment with the California Department of State Hospitals - Napa must apply and compete through the State recruitment process. Applicants who successfully pass the examination will be placed on an eligibility list used to recruit for positions.

To apply for the examination for this position, please click here: Medical Transcriber Exam Link

If you already have list eligibility for this classification, you do not need to retake the examination, except when your list eligibility expires. Please note this is a separate process, you will also need to submit your application of interest additionally.


You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-509977
Position #(s):
480-524-1177-004
Working Title:
Medical Transcriber (HIMD)
Classification:
MEDICAL TRANSCRIBER
$3,689.00 - $4,623.00 A
Effective July 1, 2025, state employees are subject to temporary salary reductions in exchange for Personal Leave Program(PLPT) accurals. For additional information please visit: Human Resources Manual - CalHR
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
1
Work Location:
Napa County
Telework:
In Office
Job Type:
Permanent, Full Time
Facility:
Department of State Hospitals - Napa

Department Information

Founded in 1875, Napa State Hospital is the only state hospital in Northern California for persons struggling with severe mental illness.  Classified as a low to moderate security facility, the hospital has a bed capacity to treat up to 1,362 patients on an attractive campus with treatment units located on 138 acres. Staff is dedicated and committed to delivering high quality, cost-effective, professional services and specialized programs in an environment that promotes continuous improvements in treatment for individuals with mental disabilities.

Applicant Survey

Please let us know how you learned about this career opportunity by taking the brief survey that follows: Recruitment Survey


Department Website: https://www.dsh.ca.gov

Special Requirements

  • The position(s) require(s) a Background Investigation be cleared prior to being hired.
  • The position(s) require(s) Medical Clearance prior to being hired.
The employee is required to work any shift and schedule in a variety of settings throughout the hospital and may be required to work overtime and float to other work locations as determined by the operational needs of the hospital. All employees are required to have an annual health review and repeat health reviews whenever necessary to ascertain that they are free from symptoms indicating the presence of infection and are able to safely perform their essential job functions.

Statement of Qualifications Required:

- Use 12 point Arial font.
- One inch margins.
- Two (2) pages maximum, single spaced.
- Include your full name, classification title, and job control number.
1. Please describe your educational background and work experience history.
2. Please describe your experience as a medical transcriber.
3. Please describe why you are the best candidate to be selected for this position.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 3/13/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of State Hospitals
Department of State Hospitals - Napa
Attn: Exams & Hiring Unit
2100 Napa/Vallejo Hwy.
Napa, CA 94558

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of State Hospitals
Department of State Hospitals - Napa
Exams & Hiring Unit
2100 Napa/Vallejo Hwy.
Napa, CA 94558
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
KNOWLEDGE OF:
Modern office methods, supplies and equipment; technical medical terms and abbreviations; various medical forms and reports and their processing; business English and correspondence.

ABILITY TO:
Type at a speed not less than 45 words a minute from ordinary manuscript or printed or typewritten material; spell correctly; read and write English at a level required for successful job performance; make arithmetical computations; follow difficult oral and written directions; and evaluate situations correctly and take effective action; and perform medical clerical work of average difficulty including the ability to process a large variety of medical reports and correspondence; transcribe accurately difficult dictation involving a variety of medical terms from a dictating machine.

Benefits

Benefit information may be obtained by visiting the California Department of Human Resources (CalHR) web site and to the California Public Employees Retirement System (CalPERS) web site for retirement and health benefit information.

 

Other benefits include:

 

Free Parking

On-site childcare

Electric Vehicle charging stations

Beautiful walking trails and access to parks

On-site exercise facility

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: https://www.dsh.ca.gov
Human Resources Contact:
Harleen Sahota
(000) -
harleen.sahota@dsh.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Tiffani Emerson Morris
(707) 312-6255
tiffani.emersonmorris@dsh.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job