Job Posting: Program Budget Analyst

Department of Transportation

JC-530871
-
Program Budget Analyst
ANALYST II

$6,031.00 - $7,775.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 9/12/2026

Job Description and Duties

Under the general direction of the Division's Budget Planning & Analytics Manager I, the Budget Analyst performs analytical, consultative, and technical budget functions in support of program operations. The incumbent is responsible for developing, monitoring, analyzing, and reporting on operating and highway maintenance budgets; ensuring compliance with State policies; and providing fiscal guidance to management. This position works closely with program managers, accounting, procurement, and headquarters budget offices to support effective resource management and decision-making. The incumbent ensures all activities comply with state and departmental policies, and collaborates with management and program staff to improve operational efficiency. This position plays a key role in supporting the Division's fiscal accountability, resource management, and administrative coordination.

PARF# 04-27-0411 / JC-530871

Eligibility for hire may be determined by your score on the Analyst II exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions.  To apply for the exam, please click here and search by typing in the classification title.


Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. 

 

https://forms.office.com/g/RyK102ty4G

 

https://youtu.be/oC9wIp8QalI

 

Apply today to join our team!  We especially encourage applicants to check out our Caltrans Career Compass tool!  The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.

You will find additional information about the job in the Duty Statement.

Working Conditions

Work is conducted in a typical office setting with standard office equipment and minimal exposure to adverse environmental conditions. Adhere to ergonomic principles and workplace safety guidelines to ensure a comfortable and safe working This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans's current telework policy. While Caltrans supports telework, in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksite with minimal notification if an urgent need arises. The selected candidate may be required to conduct business travel on behalf of the Department or commute to the headquartered location. Business travel reimbursements considers an employee's designated Headquarters Location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate

Position located at 111 Grand Ave., Oakland, Alameda County.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-530871
Position #(s):
904-660-5393-XXX
Working Title:
Program Budget Analyst
Classification:
ANALYST II
$6,031.00 - $7,775.00
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
Multiple
Work Location:
Alameda County
Telework:
Hybrid
Job Type:
Permanent, Full Time

Department Information

Caltrans Mission: Improving lives and communities through transportation.

Caltrans Vision: A thriving and connected California.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.

Department Website: www.dot.ca.gov 

Director’s EEO Policy: https://dot.ca.gov/programs/equal-employment-opportunity

Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity

Special Requirements

  • Statement of Qualifications (SOQ) is required. Failure to submit a Statement of Qualifications will disqualify candidates from the hiring process.

    The SOQ serves as documentation of each applicant’s ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Each question must be numbered and addressed in the same order as the questions below. The SOQ must be typed, no more than three pages in length, and 12-point Century Gothic font.


    Analyst II – Budget Reporting & Expenditure Adjustments
    1. Describe your experience with budget development, monitoring, and reporting. Explain how you have tracked expenditures against an approved budget, identified variances, and communicated your findings to management.
    2. Describe a situation where you identified an expenditure that was incorrectly charged to a program, fund, or accounting code. What steps did you take to research the issue, determine the appropriate correction, process the adjustment, and prevent similar errors from occurring?
    3. Explain your experience preparing recurring budget or expenditure reports. What systems, databases, or analytical tools have you used, and how did you ensure the accuracy and reliability of the information presented to management?
    4. Describe a time when you identified a significant variance between budget and actual expenditures. How did you investigate the cause, what analysis did you perform, and what recommendations did you provide?
    5. Budget reporting often requires reconciling information from multiple sources. Describe a time when you had to reconcile conflicting financial or expenditure data. Explain how you identified the discrepancy and verified which information was accurate.

    Possession of Minimum Qualifications will be verified prior to interview and/or appointment.  If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification.  Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment.  Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.  Please visit either of the following two websites for a list of evaluation agencies: https://www.naces.org/members or https://aice-eval.org.  Please redact birthdates and social security numbers.

    Application Instructions

    Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

    Final Filing Date: 9/12/2026

    Who May Apply

    Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

    Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.     Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

    How To Apply

    Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

    Address for Mailing Application Packages

    You may submit your application and any applicable or required documents to:

    Department of Transportation
    N/A
    Attn: Caltrans DHR Contact
    Certification Services MS-90
    P O Box 168036
    Sacramento, CA 95816-8036

    Address for Drop-Off Application Packages

    You may drop off your application and any applicable or required documents at:

    Department of Transportation
    N/A
    Certification Services MS-90
    P O Box 168036
    Sacramento, CA 95816-8036
    Closed on weekends and State holidays
    08:00 AM - 05:00 PM

    Required Application Package Documents

    The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

    • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
    • Resume is optional. It may be included, but is not required.
    Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

    Desirable Qualifications

    In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
    Experience in budget and expenditure analysis, financial reporting, expenditure adjustments, reconciliation, and forecasting. Experience using enterprise financial management systems such as FI$Cal, SAP, Advantage, or similar systems. Advanced proficiency with Microsoft Excel, including PivotTables, formulas, Power Query, and data analysis. Experience developing Power BI dashboards, reports, data models, and visualizations, including knowledge of Power Query and/or DAX. Experience using Power Automate to automate reporting, notifications, approvals, data collection, and other business processes. Experience integrating data from multiple sources and developing automated reporting solutions. Knowledge of governmental budgeting, accounting, procurement, appropriations, reimbursements, and expenditure processes. Demonstrated ability to analyze complex financial information, identify discrepancies and trends, recommend solutions, improve business processes, and communicate financial information effectively to management and program staff. Experience providing training and serving as a subject-matter resource is highly desirable.

    Benefits

    Click HERE  to view the Benefits Summary for Civil Service Employees in the State of California.

    Contact Information

    The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

    Human Resources Contact:
    Diana Anderson
    (229) 234-2229
    Diana.Anderson@dot.ca.gov
    Hiring Unit Contact:
    Gabriel Elijah
    (510) 506-5911
    gabriel.elijah@dot.ca.gov

    Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

    EEO Contact:
    Caltrans EEO Office
    (844) 368-3367
    Ask.eeo@dot.ca.gov
    California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

    Important Application Instructions:

    The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-511961), PARF# 04-26-0340 and title of the position (Analyst II) must be included on the STD. 678 form.

     

    Electronic applications through your CalCareers account are highly recommended and encouraged.

     

    Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

     

    NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

    Equal Opportunity Employer

    The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

    It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

    Application Methods:
    Electronic (Using your CalCareer Account)
    By Mail
    Drop-off
    Print Job