Training & Development Assignment may be considered for this position.
Under the direction of the Deputy Executive Director, performing at the fully journey person level, the Administration Analyst performs the more responsible, varied, and complex analytical assignments and independently performs a wide variety of consultative and analytical assignments. The incumbent performs the more responsible, varied, and complex technical analytical assignments and will work with other team members in the management of administration processes consistent with those of the Energy Commission. The incumbent serves as a key contact person and coordinator for the development, implementation, and maintenance of administrative programs including but not limited to, collaborating and working with small office and division administrative analysts, human resources, business services, information technology, and training office. The incumbent acts as the Executive Office’s representative in related task forces, committees, working groups and teams. The incumbent functions in a demanding and changing environment, which requires the ability to work independently, as well as, in a team capacity, while effectively maintaining a routine workload and also regularly responding to multiple short-term tasks.
The role supports and coordinates Executive Office and Commissioner office operations, ensuring compliance with CEC and state requirements; providing guidance on operational improvements and provide training as required; overseeing timekeeping related services in coordination with personnel, records management; and managing student and retired annuitant staff. Responsibilities include oversight of complex calendars, manages meeting schedules and events, coordinates or processes information requests, prepares leadership materials, and handles high-level internal and external communications.
The incumbent works with the Information Systems Analyst to streamline processes, improve workflows, enhance automation, and maintain SharePoint sites for the Executive Office and Small Offices. The incumbent develops templates, guides, governance documents, and provides group and one-on-one training related to automated or streamlined processes.
As HR liaison, the incumbent reviews RPAs, advises leadership on civil service rules, manages interviews, onboarding, separations, personnel documents, probation reports, and annual performance and development plans.
As travel coordinator, the incumbent arranges travel, prepares authorizations and itineraries, completes reimbursements per state guidelines, and tracks claims in CalATERS
Minimum Qualifications (MQs): The MQs for this classification can be found at Analyst Series. The documents you submit in your application package must highlight how you meet the MQs. If the MQs are not met, you will not be considered for this position.
Education Information: If you are using education to meet the minimum qualifications for this classification, please provide your unofficial transcripts. Applicants who completed their education outside of the United States (with foreign degrees/transcripts) must provide evaluated transcripts. The transcript evaluation must state the number of units to which foreign coursework is equal. Foreign education evaluation services can be found at https://www.naces.org. Official transcripts and official foreign degree transcripts will be required prior to appointment. If you are not using education to qualify for this classification, you do not need to submit transcripts. To bypass the required document, select Choose/Upload and select Bypass File.
You will find additional information about the job in the Duty Statement.
